Three job vacancies in the European project “EU4Law Enforcement in Moldova” 

The EU4LEIM project, led by CIVIPOL in partnership with the CPMA (Central Project Management Agency – Lithuania), aims to support Moldova in its alignment with European standards in terms of security and the fight against organised crime. Funded by the European Union, the programme supports Moldovan law enforcement agencies in their reforms, strengthens their operational capacity and promotes cross-border cooperation. 

The project is looking for an Administrator, Translator Assistant and Logistics and Administrative Assistant. All the specialists will be located in Chisinau starting 1st of March for the period of one year with possibility of renewal. 

The Administrator reports to the Team Leader. S/he will be responsible for:

• Logistical management of the project – Preparation and logistical, budgetary and administrative organization of the meetings/seminars/workshops of the project; – Administrative and logistical support to the project governance bodies (Steering Committee, coordination meetings, etc.).
• Financial management of the project – Monitoring of expenses and systematic archiving of data for verification of expenses; – Monthly accounting management and reporting to the headquarters: sending accounting documents, sending expenditure follow-up, cash flow follow-up and bank follow-up; – Accounting/invoicing, conscientiously filling cash registers and banks.
• Draw up a summary report of the financial elements and control of the expenses made and the requests for payment; – Coordination and supervision of public procurement procedures under EU funding. – All duties regarding the financial aspect of the project as may be assigned by the Team Leader.
• Administrative and financial management of the local office – Ensure the rapid and efficient deployment of the project team for operational purposes; – Daily management of the local office.
• Support to the technical and operational management of the project – Support the project manager in the technical and operational implementation of the project; – Support the project manager in coordinating the project with the actions of donors present in the region.
• Support the project manager in the programming and monitoring of activities; – Support the project manager in visibility actions. 

The Logistics Assistant reports to the Team Leader. S/he will be responsible to:  

• Assist the Team Leader and deal with all administrative and logistical aspects of the project. 
• Assist the Team Leader and main experts in the organisation of all activities and in the follow-up of the project.  
• Prepare and follow-up organization of the mission of Member State experts  To support the lead experts in liaising with the beneficiary administrations for the planning and implementation of activities.  
• Handle the calls, schedule the experts’ appointments, handle the official correspondence with the competent authorities.  
• Assist the lead experts in the preparation of the technical steering committees and other project coordination meetings. 
• Ensure the liaison and communication with stakeholders especially on bookings and accommodation. 

The Translator Assistant reports to the Team Leader. S/he will be responsible to:  

• Assist the Team Leader and main experts in the organisation of all activities and in the follow-up of the project regarding translation matters;  
• Assist the lead experts in the preparation of the technical steering committees and other project coordination meetings regarding translation matters;  
• All duties regarding translation aspects of the project as may be assigned by the supervisor.

Please send your CV and cover letter before February 28th, 2025 to the following contacts: 

Jean-François Puel : jean-francois.puel@experts.civipol.fr
Claire Avon : claire.avon@civipol.fr